In part 1, I shared some ideas on how to manage your time as a creative, or even as any working professional. These were more principle based – high level concepts to consider, ideas like making the time, managing energy, and using time blocks.
This week, I’ll go a little deeper and share some more, granular tips on how you could manage your time better or squeeze productivity out of the hours you already have.
Without further ado, let’s get into it.
Respect the Pareto Principle
The Pareto Principles states that generally speaking, 80% of our results come from 20% of our efforts. So, for instance, 80% of our income probably comes from 20% of our activities or clients. In lieu of this, we have to take stock of our activities and efforts and figure out which ones actually bring in results and learn how to maximise those.
This is very similar to the idea of the ‘One Thing‘ from Gary Keller. Amongst all the different things we have to do, there is probably one thing in the mix. The one thing we could do that would make everything else easier or irrelevant. The one thing that would move things forward the most. The one thing that would have the most impact.
We all have many things we have to do in a day, from the important and the urgent to the little niggling admin details of our lives. The more we can focus on and put our best energies on the most effectual tasks of our day, the more success we will encounter.
Reclaim lost time
So if you really wanted to be that guy and squeeze more out of the hours of your day, you could consider making some of the things you do dual purpose at least. The easiest spaces to do this are with things like travelling, cleaning, laundry, relaxing – activities that keep your hands busy while your mind has the space to wander.
That could be the time to get some calls in, or listen to a podcast or ebook, or follow a course.
Or if you are working on a big project and have chunked it down to its component parts and tasks, you could fit some of those smaller pieces into little pockets of time that you find empty like waiting at the Doctor’s office, or in between meetings.
Make your down time productive
An idea I learned recently from Captain Sinbad was this concept of making your down time productive. And you do this by connecting the thing you do for fun or to relax to what you do productively.
As a YouTuber, he is interested in film, and everything that goes into the process of making movies. So on his down time, he likes to watch specific movies from directors he admires. While he is enjoying some time relaxing, he is also watching out for tips, dissecting cinematic styles, and learning as he is watching.
As an entrepreneur you could favour movies or fiction books about business people or great people of history as a way to inspire yourself while chilling. Or you could watch documentaries for fun. That is a great way to relax and learn something new.
Beware Parkinson’s Law
Parkinson’s law states that tasks will swell up to fill the time allocated to it.
If you have 3 months to write an essay, it will probably take you all that time to write the essay. Unless you are truly disciplined and able to manage your efforts properly, you would probably procrastinate to the last moment and then get it all done in an all nighter session the day before it is due.
One way to combat this human tendency is to set artificial deadlines and limit the amount of time you have to do certain things. The shorter the time, the more you are forced to strip the task down to its core most important bits. You have no time to dabble and dwaddle or try to noodle and make things perfect and just so. With limited time, you just have to focus on getting things done.
Make it fun
This is another tip from Ali Abdaal. He maintains that the key to productivity lies in learning to enjoy what we have to do, or find ways to make it more interesting. That could be from inviting people to work with you or join efforts, to discovering ways to gamify the experience.
It could be as simple as pairing your work with the right music, so you are jamming along with your favourite tunes as you create. Or watching items on your todo list get scratched out as you knock out task after task.
You could also do this by building out your environment to be an awesome inspiring space that encourages you to do good work. Making it fun to be in your productive space.
All these little tricks and hacks can help us become more productive, more effective in the time we do spend working, and allow us the space to fit more of life and build a more fulfilling existence.